Organize Your People. Simplify Your Program

Your organization isn't flat, why should your system be? Create a hierarchy that reflects how you actually operate: by location, program, team, age group, or any combination that fits your structure.

Core Capabilities:

• Unlimited programs and sub-programs (clubs, teams, divisions, locations).
• Parent-child relationships for complex organizations.
• Mirror existing registration platforms automatically when integrated with Ankored.

Not everyone needs the same clearances. Coaches need background checks and abuse prevention training. Lifeguards need CPR. Board members need employment contracts. Ankored automatically assigns requirements based on roles, not manual lists.

Key Capabilities:

• Custom role creation for your organization.
• Automatic requirement assignment by role.
• Multi-role support (one person, multiple positions).
• Optional vs. mandatory requirements by role.
• Role-based permissions and system access.

Common Roles We Support:

• Head Coach
• Assistant Coach
• Team Manager
• Volunteer
• Official/Referee
• Board Member
• Staff (Full-time/Part-time)
• Seasonal Employee
• Lifeguard
• Parent/Guardian
• Player/Athlete

See every person in your organization, their compliance status, and their assigned requirements, all from a single dashboard. Filter by program, role, or status. Take action on one person or one hundred.

Dashboard Features:

• Real-time compliance status for every individual.
• Visual indicators (cleared, incomplete, pending review).
• Filter by role, program, compliance status, or name.
• Search across entire organizational hierarchy.
• Realtime top level stats for every program.
• One-click access to individual profiles.
• Export rosters and compliance reports.

Bulk Actions:

• Add users individually or in bulk (CSV upload).
• Move users between groups.
• Change roles and permissions.
• Remove inactive users.
• Resend activation emails.
• Update requirement assignments.

Every organization onboards differently. Ankored supports your process, whether that's manual entry, bulk uploads, self-registration, or automatic syncing from your registration platform.

Onboarding Methods:

• Manual Entry Add users one at a time through the dashboard.
• Bulk Upload Import hundreds of users via CSV template.
• Sign up Pages Generate role and program specific signup pages share via email or website.
• Automated Sync Integrate with LeagueApps, TopScore, Sprocket, or other registration platforms.
• API Integration Connect your HRIS, volunteer management, or custom systems.

Self-Registration Benefits:

• Passive recruitment, post a link users sign themselves up.
• Role-specific URLs automatically assign the right requirements.
• Reduces admin workload during peak registration periods.
• Users activate accounts and complete requirements immediately.

Not everyone should see everything. Ankored's permission system ensures administrators can manage their scope — and only their scope — while protecting sensitive information and maintaining audit trails.

Permission Levels:

Hierarchy-Based Segmentation: Directors and Managers only see programs within their scope. A regional director sees their region's teams, not the entire organization. This prevents information overload and maintains appropriate access boundaries.

External Stakeholder Access: Grant read-only Manager access to insurance providers, league officials, or governing bodies who need to verify compliance without editing anything.

Coaches work with multiple teams. Staff support multiple programs. Parents have kids in different age groups. Ankored handles complexity without creating duplicate work.

How It Works:

• Assign individuals to multiple programs (e.g., a coach for both U10 and U12 teams)
• Assign multiple roles to one person (e.g., Coach + Board Member)
• Requirements completed once transfer to all relevant groups and roles
• Single profile across entire organization,  no duplicate accounts.